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Administrative Assistant in Westchester at The Jewish Board

Date Posted: 6/12/2018

Job Snapshot

Job Description

POSITION OVERVIEW:

Provide secretarial and administrative support for the program.  Monitor and maintain all files and Records.  Using office automation products, type routine and complex correspondence, and may be called upon to compose routine correspondence.  May generate flyers and announcements and is responsible for the timely distribution of such documents.

KEY ESSENTIAL FUNCTIONS (List the functions that are essential to achieve the goals):

  • Compose routine correspondence, when instructed to do so by the supervisor.

  • Answer calls, take accurate messages and route calls to the appropriate party.Take accurate, detailed messages where necessary.

  • Type routine and complex correspondence accurately. In addition, type Minutes, flyers, announcements, and other communication as required, under supervisor's direction.

  • Provide basic clerical coverage including photo copying, faxing, etc.

  • Monitor department timesheets and submit signed sheets to Payroll

  • Schedule appointments and meetings.

  • Maintain department staff files.

  • Meet, greet, and keep track of clients.

  • Manage and update department database(s).

  • Other duties as assigned.

EXPERIENCE REQUIRED / LANGUAGE PREFERENCE (List what the desire to reach goals):

  • Minimum of three years of experience in a secretarial/administrative assistant capacity.

  • Strong attention to detail.

  • Ability to communicate effective

COMPUTER SKILLS REQUIRED (List the computer skills needed):

  • Knowledge of PC software (specifically office automation products) including word processing, spreadsheets, and database desktop publishing capabilities.